📊Business
Meeting Cost Calculator
Meetings are expensive — yet most organisations never stop to calculate exactly how expensive. This meeting cost calculator converts attendee headcount, average salary, and meeting duration into a direct monetary figure. It helps teams and managers quantify the true cost of recurring meetings, rethink unnecessary attendees, and make a business case for better meeting hygiene. Based on UK salary data and standard working hours.
6
150
- Meeting Cost
- £221.59
- Fully Loaded
- £299.15
- Per Minute
- £3.69
- Hourly / Person
- £36.93
salary only
inc. employer overhead
Annual Cost — Weekly
£11,522.73
direct salary cost per year
£15,555.68
fully loaded
Based on 1760 working hours per year (220 days × 8 hours). Salary cost only — does not include opportunity cost.
Frequently Asked Questions
Why should I care about the cost of meetings?
Research suggests UK professionals spend an average of 3–4 hours per week in meetings. At senior levels, this figure is significantly higher. A weekly one-hour all-hands with 20 people earning an average of £60,000 costs over £36,000 per year in salary alone — before factoring in opportunity cost.
What is "opportunity cost" in the context of meetings?
Opportunity cost is the value of what participants could have produced if they were not in the meeting. For revenue-generating roles, this is particularly significant. For senior decision-makers, the opportunity cost of a two-hour meeting may exceed the direct salary cost.
How can I reduce the cost of unnecessary meetings?
Practical steps include: applying the "could this be an email?" test, limiting attendees to only those who are essential, imposing hard time limits, requiring a pre-circulated agenda, and shifting status updates to async tools like Slack or shared documents.
How do I calculate the hourly cost of an employee?
Divide their annual gross salary by 1,760 (220 working days × 8 hours). For fully-loaded cost including employer NI, pension, and overhead, multiply by a factor of 1.3–1.7 depending on your organisation. This tool uses the simple salary-only calculation for clarity.
Is this calculator suitable for US dollar amounts?
This calculator uses UK working hour assumptions (8-hour days, 220 working days). You can enter any currency amount — just treat the output figure in your local currency. The calculation logic is currency-agnostic.
Related Tools
Business
Risk Matrix
Build a professional 5×5 risk matrix with colour-coded risk ratings in seconds.
Finance
Salary Calculator
Calculate your take-home pay after Income Tax and National Insurance for 2025/26.
Finance
Day Rate Calculator
Convert between day rate and equivalent annual salary — accounting for holidays and downtime.